Proposal Manager/Editor

Drive Mission-Critical AI Innovation for Federal Agencies

At Aurelius Tech & Talent Solutions, you’ll shape the future of federal technology by leading AI and analytics initiatives that directly impact Veterans, warfighters, and the American people. As our Proposal Manager/Editor, you’ll help create winning proposals that showcase our technical capabilities and dedication to mission impact.

Your Mission Impact

You’ll lead the development and editing of high-quality proposals in response to federal RFPs, RFQs, and RFIs. You’ll be responsible for coordinating proposal efforts, ensuring compliance with requirements, and delivering compelling proposals that highlight our technical excellence and mission alignment.

Key Responsibilities

Proposal Management

• Lead proposal kick-off meetings, progress reviews, and finalization efforts with cross-functional teams
• Oversee the entire proposal lifecycle, including planning, scheduling, and coordinating responses to federal RFPs, RFQs, and RFIs
• Develop proposal outlines, compliance matrices, and win themes aligned with Aurelius’ strategic goals and technical capabilities
• Create and promote the use of shared folders on approved collaboration platforms for capture/proposal efforts
• Manage tasks such as sending meeting invitations, leading kickoff meetings, and coordinating color-team reviews

Content Development

• Establish style guidelines and evaluate content generation, configuration management, and related business-development methods
• Collaborate with technical teams, business development, and subject matter experts (SMEs) to develop and refine proposal content
• Track and assemble all materials, coordinating with contributors (e.g., contracts, pricing) to ensure timely submission of compliant and compelling responses
• Analyze solicitation elements, including deliverables, requirements, implications, limitations, and potential challenges

Collaboration

• Support and coordinate response content development in collaboration with marketing, writers, and contributors, considering winning themes, differentiators, client profiles, values, competitors, and advantages
• Contribute to the continuous improvement of business development, lifecycle processes and best practices
• Assist in developing a capable, efficient corporate service center for pre-award activities
• Facilitate collaboration between writers, SMEs, and other contributors to refine technology/service ideas for inclusion in responses

Compliance Review

• Perform compliance checks or engage resources to ensure compliance of responses
• Track and assemble all materials, coordinating with contributors (e.g., contracts, pricing) for timely submission of compliant responses
• Maintain awareness of current contract vehicles, certifications, company history, legal entities, and points of contact

Editing & Quality Assurance

• Edit, proofread, and format proposals to ensure clarity, consistency, and compliance with solicitation requirements
• Ensure that all proposal submissions meet federal procurement standards and address all RFP requirements
• Develop, edit, and produce graphics, visual aids, and presentations for proposal and business development purposes

Content Management

• Maintain a library of proposal content, past performance data, and reusable templates to streamline future proposal efforts
• Track, retrieve, and distribute solicitations and related materials to relevant internal parties

Technical Excellence You’ll Bring

• Bachelor’s degree in English, Communications, Journalism, Business, or a related field
• 5+ years of experience managing and editing proposals for federal government contracts.
• Strong knowledge of federal acquisition processes, including FAR/DFARS regulations
• Excellent writing, editing, and proofreading skills, with keen attention to detail
• Proven ability to manage complex, high-stakes proposals under tight deadlines
• Proficiency in Microsoft Word, Excel, PowerPoint, and other proposal development tools

Preferred Qualifications

• APMP certification or similar professional credential
• Experience with proposal development in AI, data science, or technology-driven projects
• Knowledge of federal contracting vehicles such as GSA schedules, IDIQs, and GWACs
• Familiarity with Microsoft Power Platform and AI-driven technical capabilities

First 6 Months

• Build a deep understanding of Aurelius’ technical capabilities, mission, and proposal processes.
• Establish relationships with key team members, including business development, technical SMEs, and leadership
• Develop a library of proposal templates, compliance matrices, and standard operating procedures
• Lead proposal efforts for at least 10-15 federal opportunities, ensuring high-quality and compliant submissions

6-12 Months

• Streamline and optimize the proposal development process, implementing best practices for efficiency and effectiveness
• Contribute to winning 5-10 federal contracts by leading proposal management and content development efforts
• Mentor junior team members in proposal writing, compliance, and quality assurance practices
• Enhance the company’s content library with reusable proposal materials, graphics, and boilerplate content

Beyond Year One

• Drive continuous improvement initiatives to elevate Aurelius’ overall proposal development capabilities
• Lead strategic proposal efforts for high-value contracts, ensuring alignment with the company’s growth goals
• Act as a thought leader in federal proposal management, sharing insights, best practices, and training with the broader team
• Play a key role in shaping the company’s long-term business development strategy and success

Driving Mission Success

Your contributions will directly impact on our ability to secure contracts that advance these critical missions:

• Influence the development of solutions that enhance federal technology capabilities
• Showcase our dedication to mission-driven outcomes through clear, compelling proposals
• Collaborate with a team of experts committed to excellence, integrity, and innovation
• Be a key player in securing contracts that drive meaningful change for those who serve our nation

Success Metrics

We believe in clear, measurable outcomes. Your performance will be evaluated quarterly against:

Proposal Win Rate (40%)

• Achieve a targeted win rate for submitted proposals within the first year
• Win between 5 – 10 contracts in year one

On-Time Delivery (30%)

• Ensure that 100% of proposals are submitted on or ahead of deadlines
• Maintain a compliance rate of 100% for all proposal submissions

Process Improvement (30%)

• Implement at least 3 measurable process improvements to enhance proposal efficiency and effectiveness within the first year
• Achieve a consistent standard of excellence in proposal writing, editing, and presentation, as measured by internal reviews and feedback
• Conduct at least 2 training sessions or knowledge-sharing activities on best practices in proposal management and writing

What We Offer

• Competitive compensation and performance incentives
• Comprehensive healthcare benefits
• Enhanced 401(k) with company match
• Generous 5 weeks of PTO (4 weeks PTO & 1-week sick leave) plus federal holidays
• Professional development and certification support
• Remote work flexibility
• A mission-driven, innovative culture that values individual and team success

Growing Together

Your success is Aurelius' success. As you excel in this role, you'll help us:

• Expand our federal AI capabilities
• Win new contracts and opportunities
• Build our reputation for excellence
• Strengthen our technical foundation

This role offers a unique opportunity to shape the future of federal AI while making a real difference in government operations. Your technical leadership will directly impact how agencies serve their missions, while your innovations will help Aurelius grow as a trusted federal partner.

Why Choose Aurelius

As an SDVOSB and MBE-certified company, we combine technical excellence with deep mission understanding. Our "Golden Ubuntu" philosophy emphasizes both individual achievement and collective impact. Join us in transforming federal services through innovative, human-centered AI solutions.

Security Requirements

• U.S. Citizenship required
• Must be eligible for DoD Secret clearance
• Ability to obtain VA Public Trust clearance

Location

• Remote position with occasional travel to client sites in the DC metro area
• Flexibility to support on-site meetings with federal stakeholders

Ready to Make an Impact?

Share your journey with us. Submit your resume and a cover letter highlighting your experience in proposal management and editing, as well as your passion for helping Aurelius deliver mission-critical technology solutions to federal agencies.

Aurelius Tech & Talent Solutions is an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status.