Program Coordinator for Public Engagement
School of Music
University of Illinois at Urbana-Champaign
Job Summary
Serves as a member of a collaborative team of the School of Music Office of Public Engagement (OPE) and will support planning, promoting, managing, and participating in the School of Music (SOM) outreach and educational engagement events and serve on committees as needed. There is the potential to travel regionally and nationally to
represent the School at various music meetings, conferences, and festivals. This is an on-site position that requires some evening and weekend hours.
Duties & Responsibilities
- Coordinate Events for Prospective Students & Alumni - Collaborate with department and external stakeholders to coordinate and support School of Music events including: Instrument specific recruiting clinics; Scholarship and award competitions; Alumni and development events; as well as music camps. Coordinating includes scheduling of venues, event and budget planning, personnel hiring, payroll, HR processing, registration, communication, and basic technical support (photography, video/audio recording).
- Serve as liaison between the school of music and area music programs - Collaborate with area high schools, music programs, and the regional community to create and expand existing partnerships and build new ones. Represent the School of Music at regional and national conferences for the purpose of building meaningful relationships with alumni and prospective students.
- Marketing and Promotion - Collaborate with stakeholders to create electronic and print programs for all School of Music events and ensure availability to faculty, staff, audience members, and the Music and Performing Arts Library archives. Create and distribute promotional materials for internal and external audiences including but not limited to the events calendar, website, social media channels, digital signage, email, eNewsletter, and canvas course site.
Minimum Qualifications
- Bachelor’s degree.
- A total of one (1) year (12 months) in education, training and/or work experience in prospective student recruitment, alumni relations, marketing, communications, project management, and/or event planning. (Note: Master’s Degree in an area consistent with the duties of the position may be substituted for one (1) year of work experience.)
- Demonstrated experience in the performing arts or related field(s).
Preferred Qualifications
- Experience planning prospective student and alumni relations events for a music / performing arts program within a higher education setting.
- Experience managing social media campaigns.
- Project Management experience.
Knowledge, Skills and Abilities
- Strong interpersonal skills including the ability to interact with internal and external constituencies in a manner consistent with School of Music values. Must be able to
- maintain composure and diplomacy in all interactions.
- Ability to prioritize multiple tasks in a fast-paced environment.
- Ability to manage tight deadlines and multiple projects.
- Comfortable working independently and as part of a team.
- Willingness to contribute new ideas and perspectives.
- Experience working with Microsoft Office Suite, Adobe Creative Suite, FileMaker, InDesign, Canva, Canvas, Webtools, and issuu.
Appointment Information
This is a 100% full-time Civil Service 5002 - Program Coordinator position, appointed on a 12-month basis. The expected start date is as soon as possible after the close of the
search. The previously determined salary range for the position is $50,000-$60,000. Final salary offered will be determined by a thorough assessment of available market data,
internal salary equity, candidate experience and qualifications, collective bargaining agreements, and budget constraints. Further information about benefits can be found
here: https://www.hr.uillinois.edu/benefits. Work authorization sponsorship is not available for this position.
For more information on Civil Service classifications, please visit the SUCSS web site at https://www.sucss.illinois.gov/pages/classspec/default.aspx.
Application Procedures & Deadline Information
Applications must be received by 6:00 pm (Central Time) on Monday, February 10, 2025. Apply for this position using the Apply Now button at the top or bottom of this posting.
Application materials should include a cover letter, a current resume, and at least three references, including contact information. In order to be considered as a transfer
candidate, you must apply for this position. Applications not submitted through https://jobs.illinois.edu will not be considered. If required by the position, transcripts or other
documentation of credentials are to be provided no later than the first day of employment. For further information about this specific position, please contact Micki Hallam, HR
Coordinator, at mhallam@illinois.edu. For questions regarding the application process, please contact 217-333-2137.
The University of Illinois offers a very competitive benefits portfolio, depending on the position. Click for a complete list of Employee Benefits.
The University of Illinois System is an equal opportunity employer, including but not limited to disability and/or veteran status, and complies with all applicable state and federal
employment mandates. Please visit Required Employment Notices and Posters to view our non-discrimination statement and find additional information about required
background checks, sexual harassment/misconduct disclosures, and employment eligibility review through E-Verify.
Applicants with disabilities are encouraged to apply and may request a reasonable accommodation under the Americans with Disabilities Act (2008) to complete the application
and/or interview process. Accommodations may also be requested on the basis of pregnancy, childbirth, and related conditions, or religion. Requests may be submitted
through the reasonable accommodations portal, or by contacting the Accessibility & Accommodations Division of the Office for Access and Equity at 217-333-0885, or by
emailing accessibility@illinois.edu.
Requisition ID: 1027620
Job Category: Professional and Administrative
Apply at: https://jobs.illinois.edu