Administrator - Advanced Light Source

Administrator - Advanced Light Source - 103546
Division: AL-Advanced Light Source

Lawrence Berkeley National Lab’s (LBNL) Advanced Light Source (ALS) Division has an opening for an Administrator to contribute to groundbreaking research at one of the world’s leading scientific user facilities. This role supports a collaborative team and plays a vital part in ensuring operational excellence.

The Advanced Light Source is a U.S. Department of Energy (DOE) Office of Science national scientific user facility whose excellent scientific reputation, expert staff, and capabilities in the soft x-ray, hard X-ray, and infrared regimes attract over 1,500 academic and industrial users each year in disciplines spanning physical, chemical, materials, biological, energy, and Earth sciences. It is one of five Berkeley Lab user facilities that serve a combined 11,000 users annually. The co-location of these user facilities – including the Molecular Foundry Nanoscale Science Research Center and the NERSC scientific computing center, as well as Berkeley Lab's outstanding programs in materials and chemical sciences, among others – offers a prime environment for collaborative science. The ALS has been a global leader in soft X-ray science for more than two decades and is currently undergoing a large-scale upgrade (ALS-U) that will endow the facility with state-of-the-art X-ray capabilities. It's an exciting time to join our growing team!

What You Will Do:

• Travel Support: Provide full travel support including cost estimation, DOE/LBNL conference attendance reporting, travel authorization creation, itinerary preparation, expense report submission, and long-term travel logistics management.
• Seminar Scheduling: Manage the ALS Seminar request process for seminar scheduling, including conference room booking, logistical coordination with speakers, and collaboration with the ALS Communications Group for advertising.
  
• Event Coordination: Plan and oversee logistical aspects of complex meetings, workshops, and conferences. Manage budgets, event registration, website content, audio/visual arrangements, event approvals, lodging, travel, publicity, meeting materials, and food service. Ensure compliance with DOE, UCB, and LBNL policies.
  
• Conference Room Management: Manage the ALS primary conference room booking, including responding to room use requests, conference room calendar management, and room maintenance as needed.
  
• Visitor Arrangements: Manage logistics for visitors, including site access requests and coordination.
  
• Administrative Services: Coordinate services such as invoice payments, LETS time reporting, Spot requests, ergo support, office supplies, copiers, and mail room maintenance as assigned.
  
• Email and Request Management: Respond to emails and requests from the ALS Administrative inbox, analyze complex requests, and determine appropriate actions per Berkeley Lab policy.
  
• Process Documentation: Create and maintain documentation to represent current ALS business/administrative practices accurately.
  
• Project Management: Establish priorities and manage multiple projects to completion amidst changing priorities.
  
• Problem Solving: Assess, prioritize, track, and determine appropriate actions on various requests and inquiries to ensure timely completion.
  
• Special Projects: Perform other administrative duties and special projects as assigned by the ALS Principal Supervisor.