Administrative Assistant

At Southwest Cyberport, we specialize in delivering cutting-edge cyber solutions that help businesses thrive in the digital world. We're a growing team of innovators, problem-solvers, and forward-thinkers committed to creating a safe, secure, and efficient digital environment for our clients.

We’re looking for a detail-oriented, proactive, and enthusiastic entry-level Administrative Assistant to join our team. Whether you’re just starting your career or looking to transition into a dynamic administrative role, this is the perfect opportunity to grow and learn alongside talented professionals in the tech and cybersecurity industry.

Position Overview:

As an Administrative Assistant at Southwest Cyberport, you will play an essential role in supporting the daily operations of our organization. You’ll be responsible for organizing office functions, managing communications, scheduling meetings, and assisting our leadership team. This is an entry-level role, and we provide the training and support you need to succeed and grow in your career.

Key Responsibilities:

1. Office Organization & Support:

• Help maintain a well-organized office by coordinating supplies, managing office equipment, and ensuring everything runs smoothly.
• Assist in maintaining organized files, records, and documents, both digital and physical.

2. Manage Scheduling & Appointments:

• Help schedule meetings, appointments, and team events for the leadership and other departments.
• Ensure meeting rooms are prepared and organized for presentations or team discussions.

3. Communications & Correspondence:

• Act as a point of contact for team members and clients, managing both internal and external communications.
• Draft emails, handle phone calls, and prepare meeting agendas or notes.

4. Assist in Team & Project Coordination:

• Provide administrative support to team members working on projects, helping to track deadlines and deliverables.
• Assist in organizing team events, meetings, and business functions, ensuring all logistical details are in place.

5. Data Entry & Record Keeping:

• Input and update data in company systems, ensuring accuracy and organization.
• Maintain sensitive information securely and help ensure that office documents are properly filed and accessible.

6. Administrative Tasks:

• Assist with office-based administrative tasks such as processing invoices, coordinating travel arrangements, and managing incoming mail.
• Support other departments as needed, stepping in to help with special projects and tasks.

What You Bring to the Table:

Experience:

• No prior experience required! We're looking for someone eager to learn and grow in an administrative role.
• Any experience in customer service, retail, or internships where you supported a team is a plus, but not necessary.

Skills:

• Organizational Skills: You can handle multiple tasks at once and stay organized, even when things get busy.
• Tech-Savvy: Comfortable using email, Microsoft Office (Word, Excel, PowerPoint), and the internet. We’re happy to train you on any tools or software you don’t know yet!
• Communication: Clear and friendly communicator, both in writing and speaking. You’ll interact with a variety of team members and clients, so being approachable and professional is key.
• Attention to Detail: You notice the little things and take pride in making sure everything is done right.
• Team Player: Collaborative and excited to contribute to team goals. You know how to work well with others and contribute to a positive environment.

Personal Qualities:

• Positive Attitude: You bring energy, enthusiasm, and a can-do attitude to the workplace.
• Proactive: You’re always thinking ahead and willing to take the initiative.
• Adaptable: You’re open to learning new things and can easily adjust to different tasks or situations as the needs of the business evolve.

Why Join Us?

Comprehensive Training & Development:
As an entry-level team member, we’ll equip you with the tools and knowledge you need to succeed. You’ll participate in a 5-day onboarding program, designed to teach you everything you need to know about your role and our company. Plus, we offer ongoing training and professional development to help you grow in your career.

Remote-First Work Environment:
Enjoy the flexibility of working from home. Whether you’re near our office or working remotely, you’ll have the opportunity to contribute and collaborate from wherever you are.

Career Growth Opportunities:
At Southwest Cyberport, we’re committed to your long-term growth. We offer you a chance to develop your skills, take on new responsibilities, and advance in your career. From certifications to workshops, we support your professional journey.

Inclusive & Supportive Culture:
Join a friendly, welcoming team where your contributions are valued. We prioritize a positive and inclusive environment, ensuring that everyone has the chance to succeed.

Competitive Benefits Package:
We offer a comprehensive benefits package, including health insurance, paid time off, 401k with employer match, and more. We care about your health, happiness, and future!

Employee Wellness & Support:
We prioritize the well-being of our employees with wellness programs, mental health support, and team-building events to keep you energized and connected.

Why Southwest Cyberport?

At Southwest Cyberport, we believe in the power of collaboration and innovation. We foster a culture where your ideas matter, and your growth is supported every step of the way. We’re excited to help you build a fulfilling career while working on exciting and impactful projects.

Equal Opportunity Employer:

Southwest Cyberport is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. We evaluate qualified applicants without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.

Ready to Begin Your Career Journey?

If you're looking to build your career, grow your skills, and work in a supportive, flexible environment, we’d love to hear from you! Apply now to join the Southwest Cyberport team as our newest Administrative Assistant.